• Identify purpose and audience
• Develop screener documentation
• Recruit participants
• Sign up and confirm participants
• Develop discussion guide
• Plan session logistics
• Logical considerations

Some of the logical considerations that need to be taken into account:

• A comfortable room
• Light snacks
• Close proximity to toilets
• Parking
• Good set of directions
• Greeter
• Have all viewing materials cued up
• Ensure that presentations are tested to avoid technical glitches
• Table with name tags
• Assign note-taker from your team
• Try to record audio and/or video the session